Privacy Policy

Effective Date: September 13, 2023

  • We care about your privacy and your data and believe in transparency when it comes to your personal information. This Privacy Notice describes how Ben Hookham Coaching (“Ben Hookham Coaching”, “we”, “us” or “our”) collects, uses, stores and discloses your personal data.

    By using any of Ben Hookham Coaching’s services, you confirm that you have agreed to our Terms of Service and read and understood this Privacy Policy and our Cookie Policy.

  • Cookies – Small pieces of text sent to your browser when you visit a site. They serve a variety of functions including remembering certain information you have shared with us as you navigate through the website.

    Personal Data - Any data relating to an identified or identifiable natural person that is processed by this website as described in this Privacy Policy when such information is protected as “personal data” or “personal information” or a similar term under applicable date protection laws.

    Users – When we refer to “Users”, we mean our customers who use our services, including visitors to our site and app.

    Website - All the text, data, information, software, graphics, photographs and more that are hosted through the domain www.benhookhamcoaching.com

  • We collect information about you, directly from you and automatically through your use of our website.

    Information you provide:

    Account and Billing Information. Users provide information such as first name, last name, email, billing address, details relating to the subscription and phone number.

    Marketing Information. Users interested in our services may contact us through forms available on the website and provide information such as first name, last name and email address to join our mailing list or participate in a promotion.

    Call Scheduling. Any user booking a call or chat with Ben Hookham Coaching to pursue training services will provide availability for call, first name, last name and email.

    Information collected automatically from you:

    This website uses cookies and similar technologies, which are small files or pieces of text that download to a device when a visitor accesses a website or app. For information about viewing the cookies dropped on your device, visit The cookies Squarespace uses.

    Functional and required cookies are always used, which allow Squarespace, our hosting platform, to securely serve this website to you.

    Analytics and performance cookies are used on this website, as described below, only when you acknowledge our cookie banner. This website uses analytics and performance cookies to view site traffic, activity, and other data.

  • We use the personal data we obtain from you for the following purposes:

    Provision of the service to users. We use the personal information that you have provided to us for the purpose of providing you a service of online coaching and support. This allows us to build a custom programme to meet your specific needs. We also use anonymised or aggregated information to analyse and learn about how our service is being accessed to help us improve our service.

    Communicating with you. We will contact you about your transactions, subscriptions, service related announcements and updates by email.

    Promotion and advertising. We may promote our services, offers and programs to you via marketing communications.

  • We share personal information in the following ways:

    Affiliates. We share personal information with our affiliates when it is reasonably necessary or desirable, such as to help provide services to you or analyse and improve the services we or they provide.

    Third-party service providers. We use other companies or contractors (“Service Providers”) to provide services such as web-hosting, scheduling, payment processing and data storage. Our third-party service providers take reasonable steps to keep secure the personal data we provide to them. Each of our third-party providers is listed below with examples of how we may share your data with them and links to their own privacy notices:

    • Squarespace - We share information with Squarespace, our website provider for a number of reasons, including to analyse our website to learn about site traffic and activity, process payments for subscriptions and enable your member areas access when you subscribe to a membership with us.

    • Stripe - Your information is shared with Stripe to process your payments.

    • Everfit - We share information with Everfit our fitness app provider to create your user profile and interact with you on the platform.

    • Google Workspace - We utilise Google Workspace to securely store our enquiry responses and form submissions and host our email.

    • Calendly - We ask you to share your personal data with Calendly as a visitor to our Calendly scheduling page.

    • Zoom - We use Zoom for video conferencing and we share your email address with Zoom to send you call invitations.

    Government bodies. We may share your data if we believe that disclosure is reasonably necessary to comply with a law, or governmental request such as a court order or warrant.

    Business Transfers. If we’re involved in a reorganisation or merger, acquisitaion or sale of some or all of our assets, your personal information may be transferred as part of that deal.

  • You may exercise your right and choices in the following ways:

    • Your right of access. You have the right to ask us for copies of your personal information.

    • Your right to rectification. You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

    • Your right to erasure. You have the right to ask us to erase your personal information in certain circumstances. You can also delete your account with us. Please note that we may need to verify your identity for such requests.

    • Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances (e.g. If you do not wish to receive promotional emails from us you may unsubscribe from our mailing list using the unsubscribe button within our emails. If you opt out of marketing emails we will continue to send you service related emails).

    • Your right to object to processing. You have the the right to object to the processing of your personal information in certain circumstances.

    • Your right to data portability. You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

    If you make a request, we have one month to respond to you. Please contact us at hello@benhookhamcoaching.com if you wish to make a request.

  • If you have any concerns about our use of your personal information, you can make a complaint to us via email at hello@benhookhamcoaching.com

    You can also complain to the ICO if you are unhappy with how we have used your data.

    The ICO’s address:

    Information Commissioner’s Office
    Wycliffe House
    Water Lane
    Wilmslow
    Cheshire
    SK9 5AF

    Helpline number: 0303 123 1113

    ICO website: https://www.ico.org.uk

  • We’ll update this Privacy Policy from time to time to reflect changes in technology, law, our business operations or any other reason we determine is necessary or appropriate. When we make changes, we’ll update the “Effective Date” at the top of the Privacy Policy and post it on our sites. If we make material changes to it or the ways we process personal information, we’ll notify you (by, for example, prominently posting a notice of the changes on our sites before they take effect or directly sending you a notification).

    We encourage you to check back periodically to review this Privacy Policy for any changes since your last visit. This will help ensure you better understand your relationship with us, including the ways we process your personal information.